License optimization

Software license optimization and reclamation

Keep purchased, assigned, installed and active counts distinct, then move reviewable candidates through approval, removal verification and financial confirmation.

License positionRenewal timelineTracked outcomes
seatrova · license positionIllustrative

From position to outcome

A workflow shared by IT and procurement

Move from collected evidence to a reviewed action while keeping assumptions, confidence and commercial proof visible.

Entitlements and assignments

Import contracts and assignments with currencies, dates, quantities, delivery type and source provenance.

Agreement-aware position

Compare per-user agreements with assigned people and per-device agreements with covered installations.

Reclaim candidates

Apply monitoring completeness, minimum observation periods, cost inputs and confidence rules.

Review controls

Approve, dismiss, snooze and exempt candidates with reversible actions and an audit trail.

Renewal planning

See contract dates, owners, current position and usage evidence together before commitment decisions.

Confirmed outcomes

Record invoice, credit-note or renewal evidence separately from projected opportunity.

Complete evidence

Start with trustworthy inventory and usage

License review is more reliable when installation, activity, coverage and contract terms are read together.